Registration Transfers, Deferments, & Refunds
If you’re unable to run in the race you have already registered for, you have three options:
- Transfer your registration to another runner
- Defer your registration to another Vacation Races event
- Request a refund
Note: If you opted to have your bib package mailed to you
Once your package is shipped, you are officially checked in to the race and no longer qualify for a registration transfer, deferment option, or refund.
Registration Transfer Policy
A registration transfer means transferring your registration to someone else for a partial refund, or gifting your registration to someone else. This is a transaction that must take place online and can be done up to 7 days before the event. After this period, you will no longer be able to do a registration transfer/bib exchange. Bib exchanges only include the registration fee; the add-ons do not transfer over to the new registration. The new runner has the option to select and pay for any add-ons, but it is not automatically transferred over during the bib-exchange process.
There are 2 types of transfers:
Transfer for refund: The original registrant initiates the transfer to another runner. Once the new runner has completed their registration, paid the current going rate of the registration fee + $20 transfer fee, the original runner will receive a refund of their registration fee, minus the $1 refund fee. If any add-ons were purchased with the original registration, these fees WILL NOT be refunded.
Gift Transfer: The original registrant initiates the transfer to another runner. The new runner will receive an email with a link, must complete their registration, and pay the $20 transfer fee. With gift transfers, only the registration fee carries over to the new runner. The new runner will be given the option to purchase add-ons during registration, but they will need to pay for any of the add-on expenses.
Make sure you are familiar with the transfer process as this is the only way a bib transfer is valid.Start the Registration Transfer Process
You have 2 choices when it comes to deferment. You can defer to the following year’s event, or you can transfer to another one of our events. Deferments are allowed until 7pm the day before the race.
Defer to another race: Runners will be allowed to defer their registration to any eligible Vacation Races event for a $20 fee. Start the process by logging in to your RunSignUp account > Click “Edit Registration” > select “Transfer to Another Race”. A list of eligible races to transfer to will show up and you can select which race to defer to. Only the amount of the registration, not the race extras or processing fees, will be deferred.Defer to Another Race
Defer to next year’s race: To defer to the next year’s event, log into your RunSignUp account and defer your registration. This will remove you from the current year’s race and put you on our deferral list for the following year’s race. When the following year’s race registration opens, you will be automatically registered, and will receive a confirmation email. Start the process by logging in to your RunSignUp account > Click “Edit Registration” > select “Defer Registration”. Only the amount of the registration, not the race extras or processing fees, will be deferred.Defer Registration
The third option is to cancel your registration and receive a refund (of your paid entry fee and any race extras not yet received, does not include processing fees).
-If you request a refund during the race’s Early Bird Registration window, you’ll get a full refund with no processing fee.
-If you request a refund during the race’s Regular Bird Registration window, you’ll get a full refund minus a $10 processing fee.
-During the race’s Late Bird Registration window, you will no longer be able to get a refund.
We understand life happens- accidents, illnesses and other circumstances. That is why we have provided an amazing deferment policy. Up to the night before the race you can defer your race entry to another event or the next year’s event. Refer to the deferment policy above to get started.
Oct 21 – Jan 20
Jan 21 – May 5
May 6 – or Later